Club Guidelines

Game Day Requirements :

In preparation for every game of the season, you will need certain equipment and paperwork. In the Stanford Soccer Club each team is responsible for preparing its game environment. Compared to other CYSA clubs, you may notice that more duties are required of a Stanford Soccer Club team. With more independence to succeed comes more responsibility.

You should know how to dress players (e.g., shin guards, numbered jerseys) and have enough players and coaches and soccer balls present to play the game so we will not elaborate on that. Now on to the less obvious needs.

Quick Checklist:

  • week before game day (check with opponent)
  • player cards (MOST IMPORTANT, everything else is minor compared to this)
  • game card (2 copies if home team)
  • team binder (just in case: Player Registration Forms, Copy of Player Passes, League Game Schedule, Player Contacts, Game Referees)
  • Referee Payment (not needed at field, as of Fall 2019 club pays referees via PENSRA)
  • Goals, Nets, and Corner Flags 45 minutes prior to game (know the flag/net box and goal chain lock combinations)*
  • players at field 45 minutes prior to game
  • give game card and player cards to referee at least 30 minutes prior to game
  • report score before 9PM on the day of the game (GotSoccer)
  • rate referees*

* home games only

Game Administration

Week before Game Day- on Monday (i.e. ~ 5 days before the game) contact opponent and verify game date, time, and field. Besides the obvious courtesy and correction of game details. If game is changed, cancelled, or forfeited there may penalty fees. Also, verify home referee assignments, field reservation, and league website game details (note: sometimes the league schedule and field schedule are different is important that the information match).

Player Cards - Player & adult passes must be individually laminated. Punch a hole in a corner (careful not to punch out any info on the card) and place these on a ring (e.g. players in alphabetical order). These are given to the referee prior to each match both home and away games. Once the game is over, be sure that you remember to pick these up from the referees.

Print Game Cards - login into Gotsoccer. The Home team shall print two match cards. The referee shall record the score on both cards after the match. A credentialed team official from each team and the referee must sign both game cards. Each team will retain possession of one of the game cards.

Team Binder(you really need this) -

  • The team's most recent roster; if using club guest players consider a list of those players
  • Player Registration Form (or equivalent) for each player (a copy of the docs that were submitted during registration). Keep in alphabetical order.
  • Team roster with parent cell phone numbers, which is helpful when players aren't there when they are supposed to be. You aren't scrabbling looking for cell phone numbers to call the parents.
  • Goal lock and Flag box combinations (found at "members only" page)
  • Self-addressed, stamped envelope containing this blank send-off report to give to the referee in the event of a send-off. The referee must submit an online form at the website appropriate for the league (more details at the Referees webpage). 
  • Game Field Permit printout (needed in case of conflict....which is unusual)

Referees Payment/Verify the Referee assignment - Referees are paid by club using PENSRA (Peninsula Referee Assn). Weekly (home game) referee assignments are communicated by Friday by the club Referee Assignor.

Report Score - by 9PM on the day of the game, logon to report the game score. This is specific to each league.

Field Preparation (Home games)

Position Goals, Prepare Nets, and place Corner Flags - On grass fields, you need to unlock and move the goals (they have wheels). Anchors are usually sandbags (stored with goals). The nets are on the goals.
   -> combination of locks are found on the "members only" page of the club website. Always keep locks "locked" and spin the dial away from correct combination numbers
   -> While moving a goal keep nets from dragging under the goal
l   ->  Fetch corner flags from the Flag Box and place on field. Return goals and flags after the game
      * Sometimes the flags are in White Flag Box. This is a vertical six foot box that looks like a goal post. Flag box location: Greer near the goal storage; JLS under tree near JLS4, at Cubberley blue box (located on fence at end of Cubberley #2 field).
* Mayfield turf field flags are located in storage locker. El Camino turf field flags are located next to entrance of field

Game Day Volunteers - smart to have a team parent assigned to coordinate home game field setup

Rate the Referees - After each game, team managers should give feedback on the referees. Click here for Referee Information.

   -> Do your best to remember who was AR1 (coaches side) and AR2 (parents side). If you could even list names in your comments that would be great (e.g., CR = ___, AR1 = _____; AR2 = _____.)
During the game, please note the referee's names and positions. Please pay attention to their performance, in general, and specifically in these 5 areas:
Punctuality= 1 to 5 (20 minutes before, start on time)? Professionalism= 1 to 5 (Treat all with respect)? Appearance= 1 to 5 (Uniform, whistle, signals)? Control= 1 to 5 (Apply advantage, keep match safe)? Fitness= 1 to 5 (Keep up with play, fitness level)?
A comment on the scores. The website explains that 1 = worst; 2 = poor; 3 = okay; 4 = good; 5 = best. For SSC purposes, please consider 3 to be "met expectations". 4 = very good. 5 = excellent/wow!
A few tips about evaluating refs. It is harder than it looks; There is a ton of interpretation and judgement going on; A ref should keep up with play so he is in position to see what is going on; an AR should almost always be lined up with the last defender (not including the goalkeeper); an AR his best to get to the goal line when a shot is taken so he can determine if it crossed the goal line or not; ARs and CR should make eye contact a lot during match, respect one another, work well together.